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The Good Day Out: Organising a Public Zero Waste Event

When I found out that my local council were planning a new community event with a focus on sustainability, and looking for community members to join the Organising Committee, I jumped at the chance. I wanted to do my bit. A big part of any event is waste, and waste minimisation happens to be my favourite topic! How exciting to showcase what can be done in my own neighbourhood? :)

My objective was to run a zero waste event. By zero waste, I meant no plastic (compostable, biodegradable or otherwise), no sytrofoam and no single use packaging. Whilst everyone was in agreement to ban plastic bags and balloons and other single use items from the day, the idea of banning single use packaging altogether was something very new to the council.

Could we provide reusables? Where would we source them? How would it work? Would we manage demand? Who would wash them up? What about health and safety? Would vendors get on board? How would the public react?

I put together a proposal for how I thought it could work, based on my experience with running other events, and the experiences of others I knew who’d run similar events.

Fortunately, the rest of the team were up for the challenge, and so I got to work planning and scheming :)

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Our Proposal: Running a Zero Waste Event

All of our team had different roles and responsibilities with planning and running the event, and my responsibility was sustainability and waste. There were lots of other great sustainability initiatives in other areas (it was the overarching theme, after all) but my major focus was waste minimisation.

Our event was held in a local park, outdoors, with power and water available.

The first step was to outline our sustainability criteria, thinking about what would be practical and achievable. One of the key components was running a washing up station, which meant that we could request that all vendors used reusables rather than disposable packaging. Stallholders and food vendors who applied to attend had to agree to comply with our sustainability policy.

Here are some of the criteria for stallholders at the event:

  • No use of styrofoam or plastic (including bags);
  • No selling of bottled water;
  • No single-use packaged samples of wares;
  • No single-serve sauces, sugar sachets or condiments;
  • No balloons at the event;
  • Local suppliers considered where possible;
  • No single use packaging for food/drink;
  • Provide information on the source of all food and beverages, especially if fair trade or local;
  • Provide a vegan/vegetarian option;
  • Use recycled, sustainable, upcycled goods in workshops.

Whilst we asked that stallholders comply with our rules, we also provided the following to make it easier for them:

  • We provided reusable cutlery and crockery free of charge for vendors to use, and a free washing-up service;
  • We took responsibility for ensuring dirty dishes and empties were collected, and stallholders were restocked with clean crockery, cutlery and glassware;
  • We discussed crockery and cutlery with each vendor to ensure its suitability to their needs.

In addition, we made the following provisions:

  • We hired a water tank with water fountain and tap attachments to provide drinking water to attendees;
  • We hired crockery and cutlery for use during the event;
  • We organised a team of volunteers to wash up;
  • We posted signage to ensure people understood what we were doing, and why;
  • We ordered some extra bins to collect food and compostable waste, to take off-site and compost;
  • We organised “bin fairies” to stand by the bins and help people put the right thing in the right bin!

On the Day: a Zero Waste Event in Action!

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The Good Day Out Organising Committee (plus two performers who photobombed our pic!) Photo credit: K.A DeKlerk Photography

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Our washing up station positioned in between the stage seating area and the food vendors, under a lovely big tree. Photo credit: K.A DeKlerk Photography

I’d love to tell you that it was perfect, but of course it wasn’t. There is plenty to improve on next year! For all the shortcomings, the day did work well, and the amount of single-use packaging we saved from landfill was tremendous.

One frustration was a food stall added last-minute to the event due to a cancellation. There was no opportunity to speak to them in detail about crockery before the event, and the products we hired weren’t suitable. They used cardboard-style compostable trays, and we collected these to compost.

It could have been worse (they could have used plastic!), but from a single-use perspective and also our objectives, it was not ideal, especially as it could have been avoided.

The juice vendor were at one stage handing out plastic straws, and plastic Biocups. They removed the straws when asked: they even put reusable metal straws on sale instead. They denied giving out the Biocups (I saw the Mayor put a plastic Biocup with a plastic straw that he’d been drinking from in the recycling bin – fails all round!) but did remove them from display after I mentioned it. They handed out a few disposable coffee cups too, despite having our mugs.

But overall, support from vendors, volunteers and the public was great. Looking at the bins at the end of the day and seeing them not even half full made my heart sing! And once everything was packed up, there was barely any litter in sight. Maybe not zero waste, but definitely near-o waste :)

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The washing up station with some of the morning volunteers. The buckets on the right were for food scraps and compostable waste, and soaking cutlery. Almost out of view on the left hand side (behind the volunteers) is the table behind is the hot water urn. The final rinse uses sanitizing solution and water above 72°C to meet Health and Safety guidelines, and everything is air dried.

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The washing up station in action! Photo credit: K.A DeKlerk Photography

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The water refill station. There are water fountain attachments and taps for patrons to refill their own water bottles – no single use plastic required!

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Dirty dishes at the washing up station. The hot water urn, which is a key part in sanitizing the dishes, is to the right of the image. The straw you can see is a reusable metal one!

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The juice vendor sells juice in returnable glass bottles, which they refill. I personally fished 30 or so bottles out of the bin to return to them. More signage next year! (The straw on the ground is a metal one.)

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Collecting dirty dishes from the food vendors. Soul Provider were absolutely amazing in supporting us, using only our reusable dishes and never falling back onto disposables. Plus they never stopped smiling! :)

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Rummaging through the bins at the end of the day. This was one of our two recycling bins. They were 240 litres, and were not even half full. We managed to remove some glass bottles for reusing, and removed all the compostable cardboard trays (which had food on them) for composting.

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This is Peg, with all of the compostable waste we collected. We had a ‘Compostable Waste’ bin and also collected food scraps at the Washing Up Station, but we still retrieved a bit from the other bins. Yes, it is in plastic bags. The bins had already been lined when we came to empty them. I assure you Peg will be reusing these bags many times!

What worked well:

  • Team spirit! The whole Organising Committee was on-board with the idea of reusables from the start, so it never felt like an uphill battle. The council were also receptive to the idea, so long as it was safe. We put together risk assessments and health and safety guidelines to ensure it fully complied with council requirements, and had their approval.
  • Support from vendors. Our event had a coffee truck, a juice truck that also sold coffee and three food vendors. They all had varying degrees of receptiveness to what we were trying to do, but overall we were well supported. Being clear from the outset of our goals definitely helped. Interestingly, we had more support from the stalls I hadn’t expected to be on board, and less from the ones I had.
  • We saved so much stuff from landfill! We had two 240 litre recycling bins, and two 240 litre rubbish bins at the event, and each bin was between 1/4 and 1/3 full. There were other permanent bins located on the perimeter of the park where the event was held, but these were mostly empty.
  • The washing up station worked really well, and the team of volunteers were awesome.
  • Attendees of the event were very supportive of the washing up station, and commented on what a great idea it was.Hopefully it raised awareness as to what is possible, and got people thinking.
  • The water bottle refill station meant there was no bottled water at the event.
  • We collected all the compostable waste from the event, and took it off site for composting.
  • We sorted all of the bins by hand to ensure the correct things were in the correct bins. Yes, I personally rummaged through the rubbish after the event ;)

What could have been better:

  • Signage! We did have signage, but we needed many more signs, explaining what we were doing, and why. It isn’t enough to do it – we have to tell everyone why! Plus we could have explained the system better. It would have been great to have a sign explaining our ‘no single-use packaging’ policy at each food vendor so that the staff didn’t have to explain to every single customer that rocked up what was going on. Signs telling people where to return things, and signs telling people to come and grab our plates and glasses for their own personal use. Better signs for the bins.
  • More communication! This definitely comes from experience, but more conversations and more discussion are always welcome – with volunteers, with vendors and with the general public. A  couple of stallholders reverted back to their disposable cups when they ran out of our glasses: this was spotted quickly, but we could have kept a better eye on it. Their priority was serving customers so as the event organisers, it was our responsibility to ensure the were well stocked.
  • Bin Fairies. Because we needed so many volunteers for the washing up station, and it was a day when lots of other events were happening around the city, we didn’t man the bins for the whole day. Consequently, we found every type of waste in every type of bin. We sorted by hand after the event, but it was a missed opportunity to talk to the public about waste.
  • Getting the right reusables. We hired a lot of equipment that we ended up not needing, and could have used extras of some of the other things. (Plus we had nothing suitable for the last-minute food vendor, except metal forks.) There was a feeling of it being better to have too much than not enough as it was the first year (which is true, of course!), but now we can use what we learned to choose better next time.
  • Less waste. Of course, I am always going to say that! And actually, I was really impressed with how little waste there was. I’d love to eliminate the single-use compostable waste next year, and ensure we have enough reusable stock to prevent any emergency single-use packaging emerging.

I’m hoping to put together a “How to Plan and Organise a Zero Waste Event” resource in the near future, so if this is something that you’re interested in finding out more about, stay tuned!

Now I’d love to hear from you! Have you ever been to any zero waste, plastic-free of low waste events? What initiatives had they adopted, and how did they work? Was there anything that didn’t work quite as well as it might? Anything you’d have like to see improved? Have you run your own low waste events? What experiences (good or bad) do you have to share? What have been your biggest successes, and your most dismal failures? Any lessons learned? Are you hoping to organise a zero waste event, but not sure where to start? Did you come to the Good Day Out? What did you think? What were your favourite bits, and what could be improved on next year? Anything else you’d like to add? Please share your thoughts and experiences in the comments below!

Fancy a Look Around My New (Sustainable) Home?

In case you missed the news, we’ve finally moved into our new home, and oh, it feels good! We have solar panels and solar hot water, a rainwater tank, solar passive design that means no air-con required even in our 40°C+ summers, and a veggie garden pre-planted with vegetables. We’re two minutes from the train station and there’s a newly opened bulk store within walking distance.

Plus we’re in the heart of a vibrant and engaged community and we can’t wait to join in!

I thought it might be fun to show you round, to explain some of the sustainability features and how they work and to highlight why we are so excited about our new home. Welcome to the tour!

Just to give you some background, my husband and I live in the city. Whilst we’d love to move to the country some day, buy a block of land and be completely self-sufficient, we don’t have the skills (yet) to do this. Not even close! Plus our work, friends and community are all based in this city and we’re not ready to leave.

We don’t have the money to buy a big block of our own within the city, and we don’t have the funds or know-how to renovate a doer-upper (is that even a word?). What we dreamed of was an apartment with solar panels that didn’t require additional heating or cooling, close proximity to amenities, space to grow our own food and a community feel. We’ve found it in this place and we feel really lucky.

There are 3 building on the site, with 7 homes in total. This is the back view of our building – there are 3 units in this one. There are 3 solar hot water systems and 3 solar PV systems on the roof – one for each of us.  The communal veggie garden sits at the back of our building : )

Solar Panels and Solar Hot Water Sustainable Home Green Swing

Solar hot water and solar panels, plus a communal veggie garden.

The veggie beds have to be my favourite part of the whole development and I cannot wait to start growing my own food. Luckily some seedlings were planted before we moved in meaning there is already food to harvest. The beds are second-hand and there is some leftover metal from the roof to make more if we decide we need them (I’ve already decided we do!).

The wooden boxes mark the boundary and have fruit trees in them. They are made from old pallet tanks / IBCs, which are basically huge square plastic drums for transporting bulk liquids. They’ve been cut in half and clad in scrap wood.

Communal Veggie Garden Sustainable House Green Swing

Garden beds in full swing, and plenty of space to add a few more ; )

Upcycled IBC Tank Sustainable House Permaculture Green Swing

An old pallet tank cut in half and clad in scrap wood to made a planter. The three planters all contain citrus trees. Pleased to report too that my compost bin had already been dug in!

This side of the building faces the sun, so normally rooms facing this way get ridiculously hot. In addition to double glazing and glass tinting, all the windows and doors have been fitted with solar pergolas. That’s what the big metal frames with slats above the windows and doors are.

When the sun is high in the sky in summer, the pergola blocks the sun from entering through the glass and heating the inside. In winter when the sun is lower, the sun’s rays can pass through the slats and warm the house inside. Despite seeming like a simple and obvious solution for keeping the heat out (or in), very few houses in Perth are fitted with these. They have huge air conditioning units instead.

How Does a Solar Pergola Work Sustainable House Green Swing

The sun is hitting the pergola and casting a shadow on the outside of the building, rather than heating the inside. The bottom right image is the inside of the building: were the pergola not in place, the sun would be heating the floor where the shadows are. These pergolas are fixed but if they were adjustable it would be possible to eliminate any direct sunlight from entering.

This is the central area where the three buildings meet. All the entrances come off this central space (the 3 upstairs units are all accessed by the stairway) – a deliberate design feature so people are encouraged to speak to their neighbours and create community!

The wooden box in the left of the picture is a degassed old fridge (clad in wood) which is the communal worm farm. Plus all the pavers are recycled.

I’m not a huge fan of the lawn. My first idea was to turn it into a chicken coop. Now I’m thinking I’ll just dig up the grass and grow food! However, as my husband points out, we are 1 unit out of 7, and we can’t just tear it all out before everyone moves in. Democracy and all that. They might want to keep it.

Maybe I’ll start by planting food around the edge…

Centre Courtyard Sustainable Home Green Swing

I love the central space, but it feels very new and sterile at the moment. Looking forward to bring it to life!

In rather exciting news, there is a communal bike shed! We no longer have to store our bikes in the bedroom – hurrah!

Bicycle Storage Shed Sustainable Home Green Swing

Bike storage in action!

Bicycle Storage Shed Spare Racks Sustainable Home Green Swing

When not in use, the bike racks fold against the wall.

Rainwater tanks sound fantastic in a city that is so short of water it already uses two desalination plants to supply 40% of its water, and will be drinking treated sewage as of 2016. But red tape means it’s not quite as good as it should be. The units, which have a joint roof, are legally not allowed to use rainwater for anything other than the washing machine and toilet.

Ironic really, that we can’t drink rainwater for health reasons, yet drinking treated sewage is acceptable. Still, better than nothing. That’s why the tanks are smaller than you might expect – along with the fact that water is actually really cheap (it costs $1.50 for 1000 litres), meaning there is little incentive to plumb in rainwater unless you really care about sustainability.

Rainwater Tank 3000L Green Swing

A 3000l rainwater tank. Water in Perth costs $1.50 for 1000 litres, so it would cost just $4.50 to fill this from the tap. Madness!

This is the front of the house. The double garage that you see is actually a shared garage – each unit has one garage space and shares the garage with others. There are electricity points in each garage for the time when electric cars are the norm.

Front of Sustainable House Green Swing

This double garage is shared between two flats. There are more spaces for bike parking than car parking!

That’s the tour of the outside finished, so here’s a quick rundown of some of the sustainability features on the inside. Once we’ve settled in I hope to show you round the inside properly but until then, here’s some glimpses ; )

This is the floor in most of our unit – polished concrete. It’s a very sustainable flooring, great for helping to maintain the temperature and as homes are built on concrete slabs, it makes use of what is already there.

Polished Concrete Sustainable Home Green Swing

Polished concrete flooring. The cracked surface adds to the charm.

There’s no air-con in our home – insulation, double glazing, good thermal mass and correct orientation means we shouldn’t need it. There are ceiling fans to circulate the air.

Ceiling Fans Sustainable Home Green Swing

The ceiling fans have two modes – cooling in summer and heating in winter. You just need to flick a switch, apparently. I didn’t know that ceiling fan heating was a “thing”, so I’m interested to try this out!

I’ve had gas cooktops for many years, and I remember how terrible electric cooktops used to be. You’d lower the temperature of the hob, and your saucepan would continue to boil itself dry and burn your dinner because the hob didn’t realise you meant reduce the temperature NOW, not in about 15 minutes time.

Now we have solar power it doesn’t make sense to have gas too, and so we have electric hobs again – but induction ones.

Electric induction cooktops are a far cry from those dodgy electric hotplates. I’m in awe. I did not realise it was possible for a kettle to boil so quickly!

Not to mention they are easy to clean (always a bonus). I’m a convert.

Induction Hob Sustainable Home Green Swing

Convection hobs are a million light years ahead of those old electric cooktops. They’re faster and more energy efficient.

Finally I have to show you our toilet (yes, the toilet) because it has a sink built into the cistern. When you press the flush (there is a dual flush button either side of the tap) the water that ultimately fills the cistern runs into the sink so you can wash your hands.

You’d be amazed at how much water is needed to fill a cistern.

I’ll tell you. An old style toilet needs 12 litres. This one uses either 4.5 litres or 3 litres depending on which button you press. There is enough time to flush, walk over to the main (laundry) sink, remember that the toilet has a sink on top which is pouring water out of the tap and you’re meant to be washing your hands with this one, wander back, realise you left the soap over on the side, walk over to pick it up, return to the toilet-flush sink, wash your hands, dry your hands, return the soap and marvel that the water still continues to flow.

The reflex in me wants to grab a container to collect the water that’s gushing out of the tap…except it doesn’t work like that, obviously – it’s filling the tank!

Toilet Cistern with Integrated Basin Combined Pics Sustainable Home Green Swing

When you flush, the water that fills the tank first flows through the tap so you can wash your hands with the water.

That’s the tour complete – I hope you found it interesting! I’m looking forward to sharing how our new community develops and what the gardens are looking like this time next year – and all the learning and insights I have along the way. I’m sure there will be many!

Now I want to hear from you! What do you think of my new home? What are your favourite features? Do you have any ideas you’d like to share about what we should do with the space? What would you do if you moved in?! Is it the kind of development you could move into, and if not, why not? Anything else you’d like to add? I’d truly love to hear your thoughts so please leave me a comment below!